Student Management

Junipa provides a simple student management solution. Please talk to your Account Management if you require a more comprehensive integration.

Adding a New Student

1. Navigate to Administration > Students and select Add Student
2. Complete the Student details form and select Save Student.
3. With the student details now saved, progress to the Enrolments on Record section at the bottom of the page and select Add Enrolment
4. Complete the Enrolment form.
5. The student is now enrolled but not yet assigned to a class.

To add students to a class, refer to step 9 of Setting up a Timetable.

Updating Student Information

1. Navigate to the Student page
2. Identify the student requiring an update and select Edit
3. Make the appropriate updates
4. Select Save

This new update and summary will be available immediately on the student record.

Updating Disability Category, Adjustment Level, or Diagnosed/Imputed Disability

1. Navigate to the Student page
2. Identify the student requiring an update and select Edit on Student Details
3. Select the Enrolment year requiring updates
4. Make the appropriate updates to Disability Category, Adjustment Level, or Diagnosed or Imputed Disability
5. Select Save

Setting up a Timetable

This configuration displays grade-level class lists to all school teachers, allowing for bulk adjustments. A user logging in to Junipa with this configuration would see a timetable similar to the following:

1. Navigate to Administration > School Structure > Years
2. On the Calendar Years page and within the current year, select the + in the Term columns
3. Complete the form, providing a Term #, Start Date and End date and a Label (typically the same as the Term #).
4. Staying on the Calendar Years page, and within the current year, select the + in Grades column and add the relevant grades for the school.
5. Navigate to Administration > School Structure > Terms page and create a term Timetable week by selecting + and completing the form
6. Select Save when complete.
7. Navigate to Administration > School Structure > Subjects, and select Add Subject and provide a name (e.g., All year 11). Select Save when complete. Add additional subjects for each year level.
8. Navigate to Administration > School Structure > Classes, and select a Grade, Subject and provide a Class Name (e.g., Year 11) and select Save when complete.
9. From the Class table, select the Students button
10. From the Class students list, add relevant students to that class.
11. Navigate to Administration > School Structure > Schedule and select Add Schedule Class and complete the form
12. Then select Save
13. If you have added yourself as a teacher to any of these classes, then navigate back to the Dashboard and perform a sanity check of the timetable.

Note: Setting up timetables will take up most of your time in the initial configuration.

Excluding Evidence from Reporting

Junipa retains student records in their entirety. While evidence cannot be directly deleted, it can be excluded from reports. When excluded, evidence will no longer appear in audit reports, achieving a similar outcome.

1. Search for a student > select Manage > Evidence
2. Identify the Evidence requiring Editing (making sure to hover your cursor on this record) and select Edit
3. Select Exclude evidence from reporting and provide a reason. Select Save.